Partner Club Agreement

By agreeing to participate in the LocalLoop™ Partner Clubs Program, the Club agrees to the following terms and conditions. This Agreement applies once the Club has submitted an Expression of Interest and has been approved to partner with a participating LocalLoop™ store (the “Store”).

1. Promotional Activities

1.1 The Club agrees to actively support and promote the LocalLoop™ Partner Clubs Program to its members.

1.2 Promotion of the Program must include, at a minimum:

(a) Displaying point-of-sale and promotional materials supplied by the Store in a prominent location within the Club’s premises; and

(b) Communicating the partnership to Club members via email in accordance with the Program’s onboarding and ongoing communication schedule.

2. Promotion Execution Options

2.1 The Club must select one of the following promotion execution methods at onboarding. The selected method will apply unless varied by mutual agreement.

Option 1: LocalLoop™ Managed Communications

2.2 Under this option, the Club authorises LocalLoop™ to manage member email communications on the Club’s behalf.

2.3 This includes:

(a) Sending the initial onboarding email sequence to Club members;

(b) Sending up to four (4) promotional reminder emails per calendar year to encourage ongoing participation;

(c) Sending occasional LocalLoop™ program-related communications, including community updates and relevant partner announcements, where such communications support member engagement with the Program; and

(d) Managing email timing, links, and messaging in line with Program requirements.

2.4 The Club agrees to provide LocalLoop™ with a current member email list in a commonly used format (such as CSV or XLSX) for this purpose.

2.5 Where the Club elects this option, LocalLoop™ will manage the Program communications on the Club’s behalf, including:

(a) All email delivery to Club members;

(b) Ongoing management of communication schedules and cadence;

(c) Management of links, nomination flows, and check-in instructions;

(d) Monitoring of delivery performance, engagement metrics, and basic compliance requirements;

(e) Centralised reporting and record-keeping for Program purposes; and

(f) Acting as the primary point of coordination between the Store, the Club, and the LocalLoop™ systems in relation to Program communications.

Where this option is selected, the Club will have no ongoing email delivery or reporting obligations under this Agreement, other than maintaining an up-to-date member contact list where required.

Option 2: Club-Managed Communications

2.6 Under this option, the Club retains responsibility for sending email communications to its members, maintaining compliance and accurate and timely reporting.

2.7 Where the Club elects this option, it agrees to:

(a) Send the LocalLoop™ onboarding email sequence to Club members using the copy and timing guidance supplied by LocalLoop™;

(b) Send up to four (4) LocalLoop™ promotional reminder emails per calendar year using copy supplied by LocalLoop™; and

(c) Ensure emails are sent within the recommended timeframes to support Program effectiveness.

2.8 To ensure transparency and alignment between the Store, the Club, and LocalLoop™, the Club must provide a comprehensive email performance report 24hours after each send, showing:

(a) Number of emails sent;

(b) Open rates;

(c) Link click data; and

(d) Bounce rates.

2.9 The Club acknowledges that failure to send the required communications or provide reporting may impact the effectiveness of the partnership.

2.10 At any time, the Club may elect to move to Option 1, subject to providing the necessary member email data.

3. Member Nominations

3.1 Club members who register with the Store’s LocalLoop™ VIP program may nominate the Club as their preferred Partner Club.

3.2 While the Club may encourage members to nominate it, the final decision regarding nomination rests solely with the individual member.

4. Contribution Structure

4.1 The Store agrees to allocate a fixed contribution of $0.30 (cash or in-store credit as determined by the Store) per eligible member check-in made by members who have nominated the Club.

4.2 Contributions are calculated per check-in only and are not linked to transaction value or spend.

4.3 A maximum monthly contribution cap applies. The cap amount is determined by the Store and may vary between clubs.

4.4 Once agreed, the check-in amount is locked in for the duration of this Agreement unless varied in accordance with Section 8.

4.5 In some instances, the Store may agree to provide an upfront contribution in addition to ongoing per check-in contributions. Any such arrangement will be documented separately in writing.

5. Reporting

5.1 The Store will use best endeavours to provide regular reports to the Club using LocalLoop™ systems.

5.2 Reports may include, where available:

(a) The total number of members who have nominated the Club;

(b) The number of eligible check-ins attributed to those members;

(c) The total contribution amount accrued for the reporting period.

5.3 Reports generated via LocalLoop™ systems represent the final and authoritative record for contribution calculation and payout purposes.

6. Reporting Acknowledgement

6.1 The Club acknowledges that contribution calculations and payouts are based solely on these reports and agrees that no further adjustment, reconciliation, or correspondence will be entered into once a report has been issued.

7. Payouts

7.1 Contributions are accrued quarterly and paid out in accordance with the payout schedule agreed with the Store.

7.2 Payouts may be made by bank transfer or, where offered by the Store, as in-store credit.

7.3 Any minimum payout thresholds will be agreed and documented at the agreement stage.

8. Club Obligations

8.1 The Club agrees to:

(a) Maintain accurate contact and banking details;

(b) Actively support promotion of the partnership;

(c) Use contributions received for lawful Club purposes.

9. Variation of Terms

9.1 The Store reserves the right to vary the terms of this Agreement by providing at least 30 days’ written notice.

9.2 If the Club does not agree to the variation, it may terminate the Agreement in accordance with Section 10.

10. Termination

10.1 Either party may terminate this Agreement at any time by providing 30 days’ written notice.

10.2 Upon termination, no further contributions will accrue beyond the termination date.

10.3 Neither party shall be liable for any loss, damage, or claim arising from termination.

11. General

11.1 This Agreement does not create an agency, partnership, or joint venture relationship.

11.2 Participation in the Program does not guarantee any minimum level of contributions.

11.3 By proceeding with this Agreement, the Club acknowledges and accepts all terms outlined above.